Real Estate Cost Management Specialist

You will ensure the economically optimized, legally compliant, and contract-compliant management of all service charge related processes within the GSA(DACH) real estate portfolio, with a primary focus on Germany.

The position is related to commercial real estate and service charge accounting, with a strong focus on cost control, German commercial lease law, and disputes with landlords. This is not a generic property management role. The position makes a significant contribution to cost optimization, risk mitigation, and compliance with contractual and statutory requirements.

• Independently review, analyse, and assess commercial service charge reconciliations and operating expense statements, taking into account lease provisions and applicable legal requirements.
• Identify and pursue reimbursement claims, cost-saving opportunities, and corrections of non-permissible cost allocations.
• Manage correspondence and cooperate with landlords, property managers, and internal stakeholders to clarify and resolve disputed matters.
• Prepare and support tenancy-related disputes and legal proceedings in cooperation with internal departments and external legal advisors.
• Review and validate utility and energy cost statements and support initiatives to optimize energy-related expenditures.
• Maintain and ensure the quality of service charge related data within the relevant systems.
• Manage and monitor meter readings and support utility meter management activities.
• Prepare analyses, reports, and KPIs to enhance transparency and control of operating and energy costs.
• Support portfolio analyses and benchmarking activities related to service charges and operating expenses.

• Completed commercial apprenticeship or degree with a focus on Real Estate Management, Property Management, or a comparable qualification.
• 3-5 years of professional experience in service charge management, property management, or commercial lease administration.
• Solid knowledge of German commercial lease law and service charge accounting practices.
• Solid knowledge of German language.
• Analytical skills combined with communication and negotiation abilities.
• Proficient in working with real estate related KPIs, space data, and portfolio metrics.
• Advanced Microsoft Excel skills and experience in analyzing large datasets.
• Structured working style with a strong affinity for numbers.
• Negotiation skills when dealing with landlords and external service providers.

• Competitive salary (range revealed/discussed at/before the Manager Interview)
• Work in an international environment.
• Possibility to build your own Team from scratch.
• Working at a completely new GBS Centre in Wroclaw, Poland.
• Working Mode: Office (initial model), Hybrid (long-term solution).
• Employment Contract for 6 months with possibility to be extended.
• Full Time: 40 hours (task-based system).